THE TRANSPORTATION NETWORK

Job Summary:

Provide general office support for a variety of clerical activities and tasks including answering incoming calls, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis

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Responsibilities:

• Compose correspondence and produce a variety of documents using Microsoft Office Suite and various software packages

• Lead and facility administrative team priorities and initiatives including employee event planning.

• Creation and manipulation of data on spreadsheets and/or database software programs utilizing formulas.

• Review, track, and provide daily follow-up on all action items is a critical aspect of this position.

• Prioritize emails by highlighting those needing executive attention and responding to appropriate emails directly. Prepare response or request information for responses needed from other staff.

• Establish and maintain confidential filing systems, including follow-up files, which permit timely and accurate reference to business matters.

• Coordinate with other management and outside personnel to obtain, assemble, format, and disseminate information necessary for standard and special requests.

• Plan and coordinate site employee activities, events, etc.

• Manage phone calls by providing answers, decisions, and instructions to aid in the resolution of routine matters.

• Receive and assist visitors, recommending other contacts as appropriate.

• Arrange all logistics for incoming and outgoing customer products.

• Support the onboarding of new employees through the ordering of computers, cell phones, etc.

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Qualifications:

• High School Diploma or equivalent is required. Associates Degree or greater is preferred.

• 5+ years of experience of relevant experience.

• Proficiency in Microsoft Word & Excel.

• Proficiency in SAP and timekeeping systems is strongly preferred.

• Proactive mentality; make independent judgments and decisions to achieve an assigned task within the required deadline.

• Prior experience in logistics planning with external vendors and customers is preferred.

• Well-developed verbal, listening, and written communications skills

• Prior experience in handling confidential information related to both employees and organization strategy is preferred.